Title
Discussion of issues relating to the Construction Manager At Risk process and schedule for the Jimmy Burke Activity Center.
Body
Summary:
The City has historically utilized the traditional competitive bidding process for construction projects commonly referred to as the “Design - Bid - Build” process. Until the May 2019 City Charter election, the Charter provided competitive bidding as the exclusive method for construction delivery. The May 2019 Charter election amended the City Charter to allow other construction procurement methods that are permissible under State law.
One of these methods is the Construction Manager-at-Risk (CMAR) method, which is a delivery method by which a governmental entity contracts with an architect or engineer for design and construction phase services and contracts separately with a construction manager-at-risk to serve as the general contractor and to provide consultation during the design and construction, rehabilitation, alteration, or repair of a facility.
The traditional Competitive Bidding method can work well when complexity is minimal, the schedule is important, but not critical, and the project has an average degree of difficulty. However, on projects that are complex and when the schedule is critical, as is the case in the new Community/Recreation Center project, the CMAR is the preferred method. The City is currently working through its first CMAR project, Community/Recreation Center, and the process has been advantageous for the City.
For these reasons, the City selected the CMAR method as the most appropriate construction procurement delivery method, which provides the best value for the new Jimmy Burke Activity Center. Normally a two-step process, the City chose to expedite the process and utilize the one step process instead. Under this method, the City selects the architect and then separately select the CMAR through a one-step process as follows:
Step 1, Issue a Request for Proposals (RFP).
On April 11, 2023, City Council authorized issuance of the RFP to via Civcast and paper advertisements. The deadline for receipt of proposals was May 11, 2023. Proposals were received from the following three (3) companies:
• Comex
• Durotech
• Rogers-O’Brien
The City of Deer Park’s selection committee for the CMAR proposals for this project included representation from various City staff. The selection committee thoroughly reviewed and evaluated the submittals from the construction management firms who submitted proposals. Following a lengthy meeting on May 17th, the committee completed its evaluation. The proposals were evaluated based upon and in accordance with the criteria and associated weighted value listed in the Request for Proposals. The pricing and delivery proposal was one of the nine (9) criteria evaluated by the committee. Attached is the pricing tabulation sheet. Based on the proposals submitted, the highest ranked offeror is Rogers-O’Brien Construction. The next step is to commence negotiations with Roger-O’Brien to secure a contract for construction of the Project should City Council approve the results on the regular Council agenda.
Should the City and Rogers O’Brien Construction be unable to reach an agreement on the contract, the City will formally notify the offerors of an impasse and will proceed with negotiations with the next ranked offeror(s) until an agreement can be reached.
Once the contract has been awarded by the City of Deer Park City Council, the city will publish the basis of the selection and rankings.
Fiscal/Budgetary Impact:
Services for this project are funded by series 2022 General Obligation Bond Funds.
Recommended action
Discussion only.