Title
Awarding bid for mowing services for the City of Deer Park.
Body
Summary:
The City of Deer Park Parks and Recreation Department solicited request for proposals from vendors to complete mowing services on City maintained medians, entrances, and rights of ways around the City of Deer Park. The City received five (5) proposals for mowing and edging services on January 10, 2020. Proposals received were from Merriam Group LLC, HJM Construction LLC, Econocuts, Landscape Professionals of Texas and Yellowstone Landscape.
Based on the proposal for bids and scoring mechanism used to determine the best mowing services contract which are attached is Landscape Professionals of Texas. Selected by committee of staff members. This contract will include the below listed services. The contract is to begin February 1, 2020 and end on December 31, 2020. This contract has the option to renew up to 3 concurrent years.
Areas to be serviced include:
Area A
• Medians on Center Street, Right-of-ways along the side of Center Street, Three (3) medians on Pasadena Blvd. (53 times per year)
• Medians on Center, Second service - Mow and Blowing only. (31 times per year)
Area B
• Medians on Thirteenth Street, Right-of-ways along Thirteenth Street. (42 times per year)
Areas C
• Medians adjacent to Hwy 225 on the Southside. Right-of-ways along Frontage Road of Hwy 225 on Southside, Medians adjacent to Hwy 225 on the Northside, Four (4) large open area medians on Hwy 225, Overpass areas North of Hwy 225. (21 times per year).
The Parks and Recreation Department has evaluated the proposals received. The areas to be serviced are very visible areas on the main thoroughfares in the City and it is critical that the contractor possess the proper equipment, personnel, knowledge and experience to undertake this contract. The City utilized the “request for proposal” method for this solicitation. On October 1, 2019 it was recommended that the bids be rejected and the a new solicitation be authorized using the Request for Proposals (RFP) format, which allows weighted criteria to be included in the selection process and then be evaluated and scored to determine the proposal which best meet the needs of the City.
Currently, mowing services are being performed under a short-term contract. The City obtained quotes for a short-term period (October, November, December, and January) which allowed time for the new RFP to be issued, reviewed, and awarded and a contract in place for the new company(s) February of 2020.
After reviewing the five (5) proposals for mowing services from the request for proposal process; staff recommends that the mowing services be awarded to Landscape Professionals of Texas for the amount of $117,650.00. Please see attached documents.
Fiscal/Budgetary Impact:
$117,650.00 from 010-432-42900
Recommended action
Authorization to award contract for mowing services to Landscape Professionals of Texas for the amount of $117,650.00.