Title
Authorization to advertise for bids for the Advanced Metering Infrastructure (AMI) Project - Project ID: 3995-23.
Body
Summary:
Authorization is requested to advertise for bids for Advanced Metering Infrastructure (AMI) Project - Project ID: 3995-23.
This project will be federally funded by the U.S. Department of Treasury via the American Rescue Plan Act (ARPA) which authorized the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program. Bids will be taken in person via the City Secretary’s office, to be opened at 2:00 p.m. Thursday, July 20, 2023.
The City developed an internal committee in 2021 in preparation for this project, which has met regularly and approved the RFP to be brought to Council for advertisement.
Funds received for the U.S. Department in Treasury were:
FY 2020-2021 $4,147,193.43
FY 2021-2022 $4,163,585.76
The timeline of events will be as follows:
Jun. 6, 2023 The City approves advertising for RFP
Jun. 7, 2023 RFP notice is sent to newspapers and posted on Civcast
Jun. 14, 2023 RFP is advertised in two local papers
Jun. 21, 2023 RFP is advertised a second time in two local papers
Jun. 30, 2023 Non-Mandatory Pre-Proposal Meeting (optional)
Jul. 13, 2023 Question submissions are due at 5:00 p.m. via Civcast
Jul. 20, 2023 Responses are due at 2:00 p.m. at City Hall
Jul. 20, 2023 Public Proposal openings at City Hall at 2:00 p.m.
Aug. 1-4, 2023 Possible in-person interviews with proposers
Aug. 15, 2023 City of Deer Park City Council selects ESCO
Fiscal/Budgetary Impact:
Grant funds allocated for construction is $8,200,000.00.
Recommended action
Authorize the Advanced Metering Infrastructure (AMI) Project advertisement for bids.