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Consideration of and action on an ordinance amending the Fiscal Year 2016-2017 Budget for construction of a new City Hall.
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Summary: In 2014 the City began working with George Watanabe of CRE8 Architects to develop a new layout for City Hall to increase office space and add improvements to the building. In September 2014, the City Council approved a resolution to commit $2,500,000 of the Fiscal Year 2013-2014 fund balance for renovations to City Hall. In evaluating the overall impact of the renovations, including the high cost of a new roof and the cost of mold remediation along with other improvements, it was determined that it would be more cost effective to construct a new City Hall adjacent to the existing building. In anticipation of the new construction, the City Manager - in accordance with Resolution 2013-14 - assigned $4,000,000 of the Fiscal Year 2014-2015 fund balance for the construction of a new City Hall. And in September 2016, the City Council approved a resolution to commit $500,000 of the Fiscal Year 2015-2016 fund balance for furnishings in the new City Hall. A total of $7,000,000 of fund balance is committed or assigned for the new City Hall construction project.
The City has been working with the architect on the design of a new City Hall and the final design was completed in late fall of 2016. With the design complete, the City could solicit bids for the construction of a new City Hall and in December 2016, the City received bids.
The City has completed the evaluation of the bids for the construction of a new City Hall and will be presenting a recommendation to award the bid to Construction LTD at a cost of $6,121,000. Now that the City has an amount and a timeline for this construction project, which is expected to begin in 2017, it is necessary to amend the Fiscal Year 2016-2017 Capital Improvements Budget to include this project. The aforementioned $6,121,000 includes a $150,000 contingency (which may only be auth...
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