Title
Acceptance of completion and release of retainage for Hillshire and Estate Waterline Rehabilitation Project
Body
Summary:
The water lines at Hillshire and Estate were severely outdated and undersized. Citizens would experience low water pressure at their homes, especially further down the street. The water lines were installed when the neighborhood was much smaller; the increased number of houses rendered the lines inadequate.
The Hillshire and Estate Waterline Rehabilitation Project consisted of replacing the existing 2” waterline with a new 6” HDPE waterline and new fire hydrants for fire protection where none had been before. On 08/16/2016, council granted authorization to purchase the services of Vaught Services LLC to perform this project. Their services were purchased through the TIPS program. The proposed amount for the project was $649,797.75.
During construction it was found that additional footage of waterline needed to be installed that was discovered to be deteriorated. Per these unforeseen quantities the total cost of the project has resulted to be $700,255.75.
Staff is presenting to council a balancing change order to cover these additional costs (see attached). The total cost for these changes is $50,458.00.
As per agreement with the contractor the city withheld a retainage totaling $35,012.79 until the project reach completion. The project has now been completed and staff is requesting that council approve the new balancing change order and release of retainage to the contractor as per contract agreement.
Fiscal/Budgetary Impact:
Funds for this project are drawn from the CIP Fund 48. The balancing change order amount is $50,458.00. The retainage amount is $35,012.79. Thus, the total owed to the contractor is $85,470.79.
Recommended action
Staff is requesting that council approve the balancing change order and release of retainage to the contractor.