Title
Awarding bid for a one-year supply of garbage bags.
Body
Summary:
The City advertised for and received bids for garbage bags to be purchased for FY 2017-2018. In recent years, the City has ordered the annual quantity of bags to be received in a single delivery. Bags come 52 per roll and historically, at the beginning of the fiscal year, residents have received two (2) rolls of bags at no charge. Currently the City has approximately 9,900 active residential water accounts. The City would need 19,800 rolls available in October for each resident to receive two (2) rolls of garbage bags. Residents have the option to purchase additional rolls of bags throughout the year if supplies are available.
The City received seven (7) bids and the bid tabulation is attached showing all bids received (note: an eighth bid was received after the submission deadline and was not opened). As stated under the General Conditions of Bidding, the City "reserves the right to consider and make awards of bids on articles of similar nature that will in all respects serve the purpose for which the purchase is being made." Additionally, the City "reserves the right to be the sole judge as to whether such articles will serve the purpose." Further, the City "reserves the right to accept or reject in whole or in part any bid submitted or to waive any informality for the best interest of the City" and the City "reserves the right to award the bid to the lowest responsible bidder...who provides [goods] at the best value for the City", which may include quality and the extent to which the goods meet the City's needs.
The bid specifications for these bags clearly state "The plastic bags shall be a 40 gallon size... [and the] preferred overall bag size is 40" x 46". The bags are to have a "flat sealed bottom." The specifications further state: "The bags shall be folded in half with the roll being 20 inches long."
The lowest bidder and the second lowest bidder have been disqualifie...
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