Title
Discussion of issues relating to the girls softball and soccer bids.
Body
Summary:
Ten (10) bids were received for the Girls Softball and eleven (11) bids were received for the Soccer Complex. The apparent low bidder on girls softball is $2,635,392.45. The initial low bidder on the soccer complex is IKLO, the contractor on the current CCPD funded police firing range. The next low bidder (Tandem Services) is $3,325,655.65. Both projects have additional items to be purchased by the City directly (such as lights, shades, bleachers) which will save the City money by cutting out the percentage markup added by the general contractor. Also, the architectural fees for Halff Associates need to be included for both projects. When all totaled, the cost of these two projects exceed DPCDC funding by a total of $556,827.10 ($449,630.45 for girls softball and $107,196.65 for soccer). A breakdown is below:
This is the second time these projects have been bid. The first bids were rejected and PARD staff and the DPCDC subcommittees worked with the architect to cut some items and revise the bid documents to attempt to save money. The options at this point are:
1. Amend the City budget to pay for the cost above the DCPCDC funding. This would mean amending the budget by $556,827.10 for both projects. There is a projected fund balance in the Capital Improvement Fund (Fund 90) at 9/30/18 of $2,667,159.
2. Reject bids and re-bid the project. Since 10 bids were received for one project and 11 bids were received for the other, simply re-bidding the project with no reductions in scope are not likely to get any better prices. Further reduction in scope of the projects will likely not be supported by the user groups.
Option #1 above is recommended.
Fiscal/Budgetary Impact:
Girls Softball
$3,000,000.00 Appropriated Funds for Girls' Softball Facilities Project
$2,635,392.45 Lowest Responsible Bidder - Tandem Services
$284,033.00 Professional Services - Halff Associates
$...
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