Title
Consideration of and action on authorization to lease-purchase equipment for Cisco (VOIP) phone system refresh under Texas Department of Information Resources (DIR) contract DIR-TSO-2542.
Body
In 2010, Council approved the purchase of a Cisco (VOIP) phone system through a five (5) year lease-purchase agreement for a total cost of $540,000.00. The system is now eight (8) years old and staff is requesting a refresh on equipment to extend vendor support, expand capacity, add functionality and lower maintenance cost. The current system is no longer supported or serviced by Cisco.
Summary:
The Information Technology Department is requesting to purchase Cisco (VOIP) phone system equipment from NWN Corporation for the refresh at a total cost of $227,896.30. This purchase will bring the Cisco (VOIP) phone system up to date and includes service and support by Cisco.
Fiscal/Budgetary Impact:
The total cost is $227,896.30 for the phone system refresh and would be financed through a five (5) year lease-purchase. An amount of $50,000 is included in the Fiscal Year 2017-2018 Information Technology Department budget under Capital Improvements 10-200-4908 to fund the first year of the lease-purchase financing for this equipment.
Recommended action
Staff recommends purchasing the equipment from NWN Corporation to refresh the phone system.