Title
Consideration of and action on an ordinance amending the Fiscal Year 2017-2018 General Fund Budget for emergency repairs to the #1 Air Conditioner Condenser Unit at the Police Station.
Body
Summary:
The #1 air conditioner condenser unit for the Police Station failed on June 5, 2018 and again on June 10, 2018. Roger Kirkpatrick, the City’s HVAC Technician, made the necessary repairs to get it running but recommends that it be replaced due to the deterioration of the coils on the condenser. He also indicated that the unit might not last through the summer. His supervisor, Chris McNeely, also recommends it be replaced due to the fact that the deteriorated state of the coils may have damaged the compressors. Based on these recommendations, staff recommends the purchase of a replacement condenser at a total cost of $26,780.00. The condenser will be purchased from Johnson Controls through the TIPS purchasing cooperative. The total cost breakdown for these emergency repairs is as follows:
$22,180.00 - DX Split System Condenser Only from Johnson Controls
$1,500.00 - Materials for installation of replacement condenser (to be purchased by the City)
$600.00 - Rigging / Lifting
$2,500.00 - Contingency
$26,780.00 - Total
Funding for this emergency expenditure is available in the General Fund Contingency budgeted in the General Government Department.
Fiscal/Budgetary Impact:
Increase the Fiscal Year 2017-2018 General Fund Budget for the Police Department by $26,780.00 (Account No. 10-300-4402 - Machinery & Equipment Maintenance). This expenditure would be funded by the contingency line item included in the Fiscal Year 2017-2018 General Fund (Account No. 10-105-4510 - Contingency). Contingency funds are available for this purpose.
Recommended action
Approve the ordinance amending the Fiscal Year 2017-2018 General Fund Budget for the Police Department.