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Awarding bid for a one-year supply of garbage bags.
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Summary: The City advertised for and received seven (7) bids on May 29, 2018 for garbage bags to be purchased for FY 2018-2019. As stated under the General Conditions of Bidding, the City "reserves the right to accept or reject in whole or in part any bid submitted or to waive any informality in the best interest of the City" and the City "reserves the right to award the bid to the lowest responsible bidder...who provides [goods] at the best value for the City", which may include quality and the extent to which the goods meet the City's needs. After evaluating the bids received on May 29, 2018, including the sample bags provided by the bidders, the City determined it would be better to reject these bids and issue new bid specifications to clearly define the minimum bag size, increase the thickness requirement, limit the amount of recycled material used in the plastic, and add 40 pounds as a standard of measure all of which should ensure the best performance of the bags for the Deer Park residents. Note: bags would still need to be the 40-gallon size.
At the regular meeting on June 19, 2018, the City Council voted to reject the bids received on May 29, 2018 for a one-year supply of garbage bags and authorized staff to revise the bid specifications and advertise for and receive bids for a one-year supply of garbage bags based on the new bid specifications. These bids were opened on July 16, 2018 at 2:00 PM. At that time, the City received six (6) bids for garbage bags to be purchased for FY 2018-2019. A seventh bid was misaddressed and delivered to the Maintenance Facility on Luella rather than the City Secretary's Office at City Hall. That bid was forwarded to City Hall by the Fleet Maintenance Department once they determined what it was, but it was not received until 3:15 PM, which was after the 2:00 PM deadline for bids to be received and opened by the City Secretary. Because this bid was ...
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