Title
Consideration of and action on authorization and recommendation to City Council to utilize existing unencumbered funds from the Maxwell Adult Center project for an amendment to the professional services agreement with Halff Associates for additional construction phase services due to the extended construction schedule.
Summary
This is for additional services for construction phase services due to the Contractor’s extended construction schedule. Services to adding five (5) bi-weekly meeting to the contracted eight (8) monthly progress meetings held between the Owner, Architect, Engineer, and Contractor. This increase is due to extended construction schedules and the need to continue professional construction administration services to project completion, anticipated for November 2018.
Commencement of construction began on November 16, 2017. At project completion, the Architect will have conducted and participated in twenty-two (22) bi-weekly progress meeting.
Fiscal/Budgetary Impact
May 9, 2015 the citizens in Deer Park passed a special election Type B Economic Development Sales and Use Tax for the appropriation of $2,000,000 for the renovations of the Maxwell Adult Center.
$2,000,000.00 Appropriated funds for the Maxwell Adult Center Project
Approved by DPCDC & Council
$1,562,000.00 Lowest Responsible Bidder - Frost Construction
$283,300.00 Professional Services - Halff Associates
$1,845,300.00 Total
Requesting from DPCDC Unencumbered Funds
$144,385.00 Unencumbered Funds for Maxwell Adult Center
($7,000.00) Additional Professional Services - Halff Associates
($48,684.97) Demo Services, Waterproofing, Applied Services
($19,265.95) Installation of new foundation piers and replace floor slab
($17, 680.37) Structured Cabling for Maxwell Adult Center
($13,331.58) Security Cameras purchase and install - Lensec
($14,000.00) Architect’s additional services for construction phase services due to the Contractor’s extended construction schedule
$24,422.13 Total - Remaining in Unencumbered Funds
Recommended Action
Recommendation to City Council to utilize existing unencumbered funds from the Maxwell Adult Center project for an amendment to the professional services agreement with Halff Associates for additional construction phase services in the amount of $14,000 due to the extended construction schedule.