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Discussion of issues relating to a Request for Proposals (RFP) for disaster recovery grant management/administrative services.
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Summary:
In 2017, the President declared a major disaster in Harris County, Texas for Hurricane Harvey, during which public funds were expended for Emergency Protective Measures and Emergency Debris Removal in the City of Deer Park. Additionally, several City facilities incurred damage as a result of the storm. Expenses related to the emergency protective measures, cleanup, and repairs to damages resulting from the storm are eligible for grant assistance through the FEMA Public Assistance grant program. The City applied for said assistance and has been working with FEMA and the Texas Division of Emergency Management (TDEM) to secure the grant funding. Most of the grant reimbursement for expenses associated with the Debris Removal have been received. Also, the reimbursement for expenses associated with Emergency Protective Measures has been obligated by FEMA and reimbursement is pending. We have recently been authorized to proceed with the procurement process for the repairs to the Police Department Firearms Training Facility. Also, we are ready to proceed with the procurement process for several storm water repair projects.
Due to the extensive amount of grant related requirements involved in the procurement and administration of the remaining projects remaining (Police Department Firearms Training Facility and storm water repair) it is recommended that we issue a Request for Proposals (RFP) for disaster recovery grant management/administrative services. The cost of the services is an eligible expense as a Standard Directive Administrative Cost (DAC) under the FEMA Public Assistance Grant. The scope of work to be included in the RFP would be as follows:
Scope of Work -The successful respondent(s) is to provide management services that may include but are not limited to the following:
? Comprehensive administration of FEM...
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