Title
Discussion of issues relating to the bid received for the repair of the Pratt Truss Bridge structure at the Battleground Golf Course.
Body
Summary:
City Council authorized seeking bids for the repair of the Pratt Truss Bridge structure at the December 4, 2018 Council Meeting. A pre-bid meeting was held on January 22, 2019, with four (4) potential bidders in attendance. The bid opening was on January 31, 2019 and one bid was received from Gibson & Associates, Inc. in the amount of $471,950 (see attached). The amount included in the current (FY 2018-2019) budget for the project is $250,000, which was based on the consulting engineer's preliminary cost estimate of $241,785. Therefore, in order to award this bid a budget amendment in the amount of $221,950 would be needed.
Note: Subsequent to the start of the current budget year, the consulting engineer revised the cost estimate on two occasions as follows:
* 11/5/18: $370,705 cost estimate. The labor required to repair the truss members is the driving factor behind the increased costs.
* 12/4/18: $325,260 final cost estimate. Based on an independent contractor's review at the request of the consulting engineer.
The options at this point would be:
1) Amend the FY 2018-2019 Hotel Occupancy Tax (HOT) budget by $221,950 and award the $471,950 bid;
2) Reject the bid received and re-bid the project in accordance with the same specifications;
3) Reject the bid received and re-bid with revised specifications for one of the options below:
a. replace the truss structure with a similar type structure to maintain the historic appearance of the bridge (original preliminary cost estimate of $159,300); or
b. remove the truss structure (original preliminary cost estimate of $40,000 - 50,000).
Notes:
1) Option 3a and 3b above would both require the consulting engineer to revise the bid specifications;
2) Neither option 3a or 3b are eligible for Hotel Occupancy Tax (HOT) funding. The General Fund budget would need to be...
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