Title
Consideration of and action on an ordinance amending the Fiscal Year 2018-2019 Golf Course Lease Fund Budget for the replacement of an air conditioning unit at the Battleground Golf Course.
Body
Summary:
Fiscal/Budgetary Impact: The air conditioning system at the Battleground Golf Course is failing and needs to be repaired or replaced. At this time, the air conditioning unit for the Golf Pro’s office is no longer working and needs to be replaced at a cost of $5,000.00. To complete this work will require the use of a crane for which the rental and electrical cost is estimated at $2,000.00. As an aside, the existing units use R22 refrigerant (Freon), which can no longer be manufactured or imported into the U.S. beginning January 1, 2020 making any leaks/repairs very expensive due to the limited availability of the obsolete refrigerant. The replacement unit will use the new refrigerant. The City estimates a total cost of $7,000.00 to complete this work. The City has contacted Insco Distributing (Contract #577-18) through the BuyBoard Cooperative Purchasing Program to replace the air conditioning unit.
It is necessary to amend the Fiscal Year 2018-2019 Golf Course Lease Fund budget in the amount of $7,000.00 to accommodate this unplanned equipment replacement, to be funded by the unassigned fund balance of the General Fund.
Fiscal Budget Impact:
Increase the Fiscal Year 2018-2019 Golf Course Lease Fund budget for the amount of $7,000.00 for the replacement of an air conditioning unit at the Battleground Golf Course (Account 084-450-49040, Machinery & Equipment) to be funded by a transfer of unassigned fund balance to the Golf Course Lease Fund from the General Fund, which is available for this purpose.
Recommended action
Approve the ordinance amending the Fiscal Year 2018-2019 Golf Course Lease Fund Budget for the replacement of an air conditioning unit at the Battleground Golf Course.