Title
Acceptance of the completion of Tyler Technologies INCODE 10 Upgrade Phase I Project
Body
Summary:
The City has been using Tyler Technologies INCODE software for Financial Services, Utility Billing, Municipal Court and Human Resources for many years.
The adopted FY 2019-2020 Budget includes funding to upgrade from INCODE 9 to INCODE 10 for the Financial Services Department, Utility Billing Department and the Human Resources Department. This upgrade is critical in the long term planning and support of these departments. The upgrade includes moving data from a COBOL data format to an SQL server, which will give the city more control and flexibility over its data. The upgrade will also improve the reporting capabilities and provide customizable dashboards that will give staff up to date information on departmental account information. The upgrade will also provide staff with an Employee Self-Service (ESS) portal.
Phase I - Data conversion from COBAL to SQL Server
Finance and Payroll functions moved to INCODE 10
ESS Portal complete
Phase II- Utility Billing and Cashing functions moved to INCODE 10
Since this is an upgrade of the software already used by the City, this is considered a "sole source" purchase (i.e., procurement of an item available from only one source pursuant to Section Sec. 252.022(7) of the Texas Local Government Code).
Tyler Technologies has completed Phase I (50% of the project) and staff is requesting acceptance of phase I and authorization to pay Tyler Technologies $32,476.10. The project will be complete after Council acceptance of Phase II with a final payment of $38,033.90 and a total cost of $70,510.00.
Phase I completion payment-
$32,476.10
Phase II completion payment-
$38,033.90
Total FY 19-20 budget for upgrade-
$70,510.00
Fiscal/Budgetary Impact
The project was funded as part of the FY 19-20 budget out of account number 010-200-4277 at a total cost of $70,510.00.
Recommended Action
Staff recomme...
Click here for full text