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Consideration of and action on authorization to purchase the Whelen Outdoor Siren System Upgrade and Repairs from Crosspoint Communications through the BuyBoard Cooperative Purchasing Program and authorizing the use of the Assigned Fund Balance.
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Summary:
The City currently operates 10 outdoor warning sirens located throughout the community. Due to the age of the system and outdated technology, the system has been problematic and unreliable in recent years. At the May 21, 2019 Council Meeting, the City Council authorized funding for a three-phase repair project of the system to upgrade the technology and provide the City's emergency dispatch center with real-time visibility of each site's status. The Whelen Outdoor Warning (Siren) System project was funded by the City with the Deer Park Local Emergency Planning Committee (LEPC) to reimburse the City over a three-year period. Crosspoint Communications, through the BuyBoard Cooperative Purchasing Program (Contract #524-17), was hired to complete the system upgrade.
During the replacement of the system components, Crosspoint Communications identified the need for additional component replacements. Crosspoint Communications has provided a price quote of $52,517.81 to complete these repairs (this quote is dated 1/10/2020 and is valid for 30-days). The Deer Park LEPC Executive Committee has asked the City to fund these additional repairs with the agreement that the LEPC will reimburse the City. The LEPC's reimbursement to the City for this project would be extended for one additional year for a total four-year period. Note: the LEPC has already funded the first phase of the project. The City is funding the remaining Phase 2 and Phase 3 of the project using the fund balance of the General Fund assigned for disaster response/repair. That assigned fund balance is also available to fund these additional repairs. When the LEPC reimburses the City over the next three years, those funds will also be de...
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