Title
Discussion of issues related to the Sports Organization Utilization Agreements.
Summary
Discussion of proposed 2020 Sports Organization Utilization Agreement updates and proposed changes. Parks and Recreation staff made a presentation at the December 3, 2019 City Council Workshop that covered proposed changes the Sports Organization Utilization Agreements. Staff then sent the proposed changes to the sports organizations. For feedback on the proposed revisions.
Discussions have been ongoing with the Parks and Recreation Department and Presidents from the sports organizations on several items such as field usage, public access, maintenance and others are being considered and revised. In addition, a discussion item was on the January 6, 2020 Parks and Recreation Commission agenda related to these revisions. Staff has been tasked with researching and consulting with outside entities for various items. Staff is now in the process of those actions.
On December 3, 2019, Deer Park City Council approved extending to the 2019 Sports Organization Utilization Agreements through the end of January. Because of the aforementioned discussions, staff is recommending that this contract extension be amended to extend the contract through March 31, 2020 on an item during the regular City Council meeting agenda on January 21, 2020.
Significant discussion items include:
• Public usage
o Request from citizens
o Accountability and enforcement
• Tournament usage
o Scheduling of tournaments from leagues
o 3rd party tournament usage
o Implementation of tournament approval form
• Maintenance
o Organizations taking over maintenance
o Concerns with maintenance standards from league and City
o Concerns with labor from the league
• Facility down time
o Sports field management best practices
o Facility demand from the public and leagues
o Discussion on acceptable field usage time period
Fiscal/Budgetary Impact
None at this time.
Recommended Council Action
Discussion only