Title
Discussion of issues related to amending the Fiscal Year 2019-2020 Capital Improvements Fund Budget for outdoor warning (siren) system repairs.
Body
Summary:
On May 21, 2019, City Council authorized funding of $112,590.19 for a three-phase upgrade of the Whelen Outdoor Warning (Siren) System. This project is being funded by the City with the Deer Park Local Emergency Planning Committee (LEPC) reimbursing the City across a three-year period. During the replacement of system components, the need for additional component replacements has been identified. The Deer Park LEPC Executive Committee has asked the City to fund this additional requirement so that repairs may be made immediately, and the Deer Park LEPC will again reimburse the City as a fourth year to the initial project. Note: the Deer Park LEPC has already funded the first phase (or year one) of the upgrade, which included the dispatch equipment and three of the 10 siren sites.
This work will continue to be completed by Crosspoint Communications through the BuyBoard Cooperative Purchasing Program, Contract #524-17, at a cost of $52,517.81.
Fiscal Budget Impact:
Increase the Fiscal Year 2019-2020 Capital Improvements Fund Budget for the amount of $52,517.81 for the replacement of the additional system components of the Whelen Outdoor Siren System (Account 090-303-49030, Improvements Other Than Buildings) to be funded by the transfer of assigned fund balance from the General Fund, which is available for this purpose. The total project cost of $165,108.00 being funded by the City will then be reimbursed by the Deer Park LEPC over the next three years, which includes the current fiscal year. At the time of payment, the monies will be returned to the assigned fund balance of the General Fund for disaster response/repair.
Recommended action
Discussion only during Workshop. A separate Action Item is on the City Council Agenda.