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Awarding bid for the Hurricane Harvey Storm Outfall Replacement Project.
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Summary:
Hurricane Harvey damaged the storm sewer outfalls at six locations in Deer Park: Eastwind Drive, Dow Circle, Wisdom Drive, Second Street, Bayou Vista Drive and Garret Blvd. The City applied for a Public Assistance grant from FEMA for the repairs to these outfalls. The PA grant was awarded and staff worked with FEMA on the scope and cost of the project. Attached is the grant award notice from the Texas Division of Emergency Management (TDEM) dated 9-24-19. The cost estimate for the project approved by FEMA is $180,106.68 for construction. An additional $10,583.64 was approved in the grant for Direct Administrative Charge (DAC) making the total approved grant amount of $190,690.32. The City's grant share is 10% or $19,069.03. The City has contracted with True North Emergency Management for expertise in compliance with all federal regulations pertaining to the grant, which constitutes the Direct Administrative Charge component.
The bid notice was advertised with a deadline for receipt of bids on December 9, 2019. Five (5) bids were received. The bid tabulation sheet is attached. The low bidder is T Construction with a bid of $90,161.00, which includes ALT Bids 1-3, BASE Bid 4 and Items 1-19. Staff checked references on comparable projects, which were acceptable. The company has no Exclusion shown on the federal System for Award Management (SAM). Under federal rules no contractor can receive federal funding if it is has an exclusion on SAM.
The FEMA Public Assistance Grant is expected to pay for 90% of actual eligible costs. The total bid to be awarded is $90,161. On one of the storm outfall locations (Eastwind Dr.), 2 items, the standard Type C inlet ($5,600) and back sodding ($1,390) have been ruled as ineligible for FEMA reimbursement. Therefore, the total eligible FEMA construction project amount is $83,171, with a FEMA share of $74,853.90, and City share of $8,317.10....
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