Title
Discussion of issues relating to entering into an agreement for architectural services with the Architectural Firm PGAL for design of the Deer Park Emergency Operation Center addition, reconfiguration of the existing EOC and Dispatch Center as well as the expansion of the Records unit at the Deer Park Police Department.
Body
Summary:
The City of Deer Park has worked with PGAL as recently as 2019 on the new EMS Station at 1700 East Boulevard. We had significant success, and lessons learned, with them from that project, and believe that their guidance, communication and cooperation with City Staff continues to give us significant confidence to work with them again and enter into an agreement for architectural services for design, at the Deer Park Police Department, of the:
1. Deer Park Emergency Operation Center addition,
2. reconfiguration of the existing EOC and Dispatch Center
3. expansion of the Records unit
January 06, 2020
The due date in which the City received Statements of Qualifications (SOQs) from architectural firms pursuant to a Request for Qualifications (RFQ) for Architectural Services for programming and master planning of the Deer Park Emergency Operation Center addition, reconfiguration of the existing EOC and Dispatch Center as well as the expansion of the Records unit at the Deer Park Police Department.
This solicitation was pursuant to the Texas Professional Services Procurement Act, which regulates the procurement professional services including engineering, architectural services and land surveying, etc. The most highly qualified provider was selected on the basis of demonstrated competence and qualifications.
January 20, 2020
CCPD was updated on the Request for Qualifications (RFQ) for Architectural Services.
File #: DIS 20-013 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4308990&GUID=B4790BC2-AF7F-4137-B3C9-16C60ECE4317&FullText=1>)
March 02, 2020
At the Crime Control and Prevention District (CCPD) Board of Directors meeting Staff recommended entering into an agreement with PGAL.
File #: ACT 20-006 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4341456&GUID=832CEB38-659C-4749-8FCA-DDE942B8AE96>)
March 03, 2020
Same recommendation made by CCPD on March 02, 2020 was presented to City Council and accepted.
File #: ACT 20-007 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4341457&GUID=71EC3C62-0E11-4E68-819C-F0468D75E3C0&FullText=1>)
December 15, 2020
A presentation by PGAL with supplementary information and presentation provided by City Staff. The presentation consisted of of preliminary architecture designs and cost analysis by PGAL.
The presentation consisted of:
1. PGAL - Architectural renderings of the proposed new EOC and improvements to the existing EOC and adjacent dispatch and records areas,
2. PGAL - Estimated Detailed Cost Estimate by Halford Busby, with review by PGAL and guidance by the City of Deer Park Police Department and Administrative Staff, and
3. City Staff - Estimated cost estimates by City of Deer Park - Information Technology Director James Lewis for necessary equipment upgrades to existing Police Department Station.
File #: ACT 20-042 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4732269&GUID=7FA7F174-3BF3-4A19-BFB1-373E34FCE209&FullText=1>)
January 13, 2021
On January 13, 2021, City Staff received a proposal from PGAL. Staff is in the process of negotiating fees and the agreement with PGAL at this time.
January 18, 2021
At the Crime Control and Prevention District (CCPD) Board of Directors meeting, Staff is requesting the Board’s approval to continue negotiations with PGAL regarding architectural service agreement and fees, and authorization to recommend a final negotiated agreement to City Council for approval and execution.
Attached for your reference are:
1. PGAL - Conceptual design narrative - 08-21-2020
2. PGAL - Architectural renderings and Council Presentation - 12-11-2020
3. 2020 - 2021 - CCPD Budget
Fiscal/Budgetary Impact:
Discussion only.
Recommended action
Discussion only.