Title:
Consideration of and action on entering into an agreement for architectural services with the Architectural Firm PGAL for design of the Deer Park Emergency Operation Center addition, reconfiguration of the existing EOC and Dispatch Center as well as the expansion of the Records unit at the Deer Park Police Department.
Body
Summary:
The City of Deer Park has worked with PGAL as recently as 2019 on the new EMS Station at 1700 East Boulevard. We had significant success, and lessons learned, with them from that project, and believe that their guidance, communication and cooperation with City Staff continues to give us significant confidence to work with them again and enter into an agreement for architectural services for design, at the Deer Park Police Department, of the:
1. Deer Park Emergency Operation Center addition,
2. reconfiguration of the existing EOC and Dispatch Center
3. expansion of the Records unit
January 06, 2020
The due date in which the City received Statements of Qualifications (SOQs) from architectural firms pursuant to a Request for Qualifications (RFQ) for Architectural Services for programming and master planning of the Deer Park Emergency Operation Center addition, reconfiguration of the existing EOC and Dispatch Center as well as the expansion of the Records unit at the Deer Park Police Department.
This solicitation was pursuant to the Texas Professional Services Procurement Act, which regulates the procurement professional services including engineering, architectural services and land surveying, etc. The most highly qualified provider was selected on the basis of demonstrated competence and qualifications.
January 20, 2020
CCPD was updated on the Request for Qualifications (RFQ) for Architectural Services.
File #: DIS 20-013 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4308990&GUID=B4790BC2-AF7F-4137-B3C9-16C60ECE4317&FullText=1>)
March 02, 2020
At the Crime Control and Prevention District (CCPD) Board of Directors meeting Staff recommended entering into an agreement with PGAL.
File #: ACT 20-006 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4341456&GUID=832CEB38-659C-4749-8FCA-DDE942B8AE96>)
March 03, 2020
Same recommendation made by CCPD on March 02, 2020 was presented to City Council and accepted.
File #: ACT 20-007 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4341457&GUID=71EC3C62-0E11-4E68-819C-F0468D75E3C0&FullText=1>)
December 15, 2020
A presentation by PGAL with supplementary information and presentation provided by City Staff. The presentation consisted of preliminary architecture designs and cost analysis by PGAL.
The presentation consisted of:
1. PGAL - Architectural renderings of the proposed new EOC and improvements to the existing EOC and adjacent dispatch and records areas,
2. PGAL - Estimated Detailed Cost Estimate by Halford Busby, with review by PGAL and guidance by the City of Deer Park Police Department and Administrative Staff, and
3. City Staff - Estimated cost estimates by City of Deer Park - Information Technology Director James Lewis for necessary equipment upgrades to existing Police Department Station.
File #: ACT 20-042 (link <https://cityofdeerpark.legistar.com/LegislationDetail.aspx?ID=4732269&GUID=7FA7F174-3BF3-4A19-BFB1-373E34FCE209&FullText=1>)
January 18, 2021
At the Crime Control and Prevention District (CCPD) Board of Directors meeting, Staff will recommend entering into an agreement with PGAL. Funding in the amount of $240,000 for the design of this project is allocated in the 2020 - 2021 Crime Control and Prevention District budget.
File #: ACT 21-001 and AGR 21-003
February / March 2021
City of Deer Park Staff continues to negotiate with PGAL in regards to scope of project. In order to unify communication and control systems under single umbrella of control, Ferguson Consulting Engineering will be sub-contracted under PGAL to assist with jail controls, camera, radio, and other systems integrations where City IT Department was previously performing this activity.
Agreement on cost and scope was reached between City of Deer Park Staff and PGAL with agreement attached for review.
Attached for your reference are:
1. PGAL - Conceptual design narrative - 08-21-2020
2. PGAL - Architectural renderings and Council Presentation - 12-11-2020
3. PGAL - Architectural Services Agreement - 03-31-2020 - $384,525 (+ not-to-exceed $5,000 in reimbursable expenses)
4. 2020 - 2021 - CCPD Budget
Fiscal/Budgetary Impact:
Funding in the amount of $384,525 (+ not-to-exceed $5,000 in reimbursable expenses) for the design of this project is allocated in the 2020 - 2021 Crime Control and Prevention District budget.
Recommended action
Staff recommends approval of the attached agreement for architectural services with PGAL for design of the Deer Park Emergency Operation Center addition, reconfiguration of the existing EOC and Dispatch Center, and expansion of the Records unit at the Deer Park Police Department.