Title
Consideration of and action to authorize the purchase of roof replacement services for the Battleground Golf Course Roof from Tremco Incorporated.
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Summary:
Tremco Incorporated has provided roofing services to the City through an Intergovernmental Contract with Omnia Partners, a cooperative purchasing program (Contract Number R180903). During the budget process for Fiscal Year 2021-2022, City staff worked with Tremco Incorporated to gather information and options to repair or replace the Boral clay roof at the Battleground Golf Course, which had been damaged from numerous leaks. These options were discussed with the Golf Course Committee and later presented to City Council during the workshop meeting on July 20th, 2021. During that meeting, the City Council affirmed their preference to stay with the Boral clay roof option and staff budgeted a cost of $429,196.00 for the roof replacement.
In a letter dated October 26, 2021, Tremco Incorporated recommends adding a contingency of $20,804.00 to the project because given the extensive leaks, it is possible the wood decking may be damaged and also require repair or replacement. That is an unknown until the existing roof has been removed. To avoid stopping the roof replacement project if damage to the wood decking needs to be addressed, it is prudent to include a contingency to the project. This would allow the project to continue and would avoid further damage to the building if the project was stopped while in progress in order to obtain approval for additional funding at that time. The contingency would allow for immediate repair or replacement of the wood decking and completion of the project in a timely manner. As with any contingency, the additional amount would not be used unless needed and would be included in the contract as an "owner's contingency" meaning it is only authorized if needed.
Because of the current inflationary environment, the City recommends increasing the contingency to $3...
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