Title
Authorization to issue a Request for Proposals (RFP) for grant administration services associated with the Hurricane Harvey (DR-4332) CDBG-DR funded Bayou Bend Regional Stormwater detention improvements construction.
Body
Summary:
On October 16, 2018, the City Council authorized submission of a grant application to Harris County under the Community Development Block Grant - Disaster Recovery (CDBG-DR) Round 1 funds for Hurricane Harvey. On February 4, 2020, the City Council authorized execution of an agreement with Harris County in the amount of $2,920,500 for the City of Deer Park Bayou Bend Regional Detention Facility and Drainage Improvements project.
This $2,920,500 is the allocation the City was designated to receive in Community Development Block Grant - Disaster Recovery (CDBG-DR) funds for infrastructure damaged or failed to function by Hurricane Harvey through the Harris County Method of Distribution (MOD). This funding is from the U.S. Department of Housing and Urban Development (HUD) and administered through the Texas General Land Office (GLO) and the Harris County Community Services Department.
As Hurricane Harvey produced a high flood event, HUD and the GLO sees drainage improvements and flood control efforts to reduce flood risk, particularly in low-income areas, as a priority type project. Under HUD rules, 70% of CDBG-DR funding must benefit low-to moderate income (LMI) persons/communities. The Bayou Bend Regional Detention Facility and Drainage Improvements Project, is in a qualifying LMI area in Deer Park.
Harris County is a grantee under the State’s CDBG-DR Hurricane Harvey Action Plan - Round One. The cities in Harris County are sub-recipients of Harris County. The seventy-one (71) page between Harris County and the City of Deer Park incorporates a multitude of federal grant requirements mandated by HUD and administered through the State GLO and the Harris County Community Services Department.
Harris County handled the procurement of engineering services for this project and selected the engineering consultant (Costello, Inc.). The City is responsible for bidding, awarding and administering the contract with the successful company awarded the construction contract (budget estimate of $2,572,500). In order to ensure that all federal, state, and Harris County requirements related to this grant are met, the City intends to seek proposals for grant administration services related to the procurement and expenditures related to the grant funded construction of the improvements. The grant will reimburse the cost of construction of the drainage improvements but the grant administration services expenses will not be reimbursable expenses under the grant. Funds for the administrative services are budgeted in the Capital Improvements Fund.
Fiscal/Budgetary Impact:
The grant administration services expenses will not be reimbursable expenses under the grant. $150,000 is budgeted in the Capital Improvements Fund for this purpose.
Recommended action
Authorize issuance of a Request for Proposals (RFP) for grant administration services associated with the Hurricane Harvey (DR-4332) CDBG-DR funded Bayou Bend Regional Stormwater detention improvements construction.