Title
Consideration of and action on an ordinance to amend the Fiscal Year 2023-2024 Budget for the General Fund IT Services Department to replace the air gap system.
Body
Summary:
The IT department was notified that due to limited space on the City’s network storage servers, the air gap backups are being broken into different segments. Being that the air gap backups are the last fail-safe solution when all other recovery’s fail, the lack of reliability in the system is concerning. IT has requested to replace the air gap copy system with a more stable tape drive system. The tape system will allow staff to complete full backups of the entire system without segmentation and the worries of server storage space.
The cost for the system are as follows:
SoftwareOne Microsoft Licensing $1,060.48
Dell Tape Library 31,344.92
Dell Warranty TL & Server 2,579.49
Fire Safe (tape storage) 1,776.83
Total $36,761.72
The Fiscal Year 2023-2024 Budget for the IT Department does not include funding for the replacement of the air gap system; therefore, a budget amendment is necessary. The additional appropriation would be funded by the contingency balance of the General Fund. The current contingency balance is $500,000.00.
Fiscal/Budgetary Impact:
Add $38,600.00 to the Fiscal Year 2023-2024 budget for the IT Department ($32,000.00 - Account No. 010-200-49040, Machinery & Equipment; $2,000 - Account No. 010-200-43080, Small Tools; $2,600 - Account No. 010-200-44030, Computer Equipment; $2,000 - Account No. 010-200-42780, Software Microsoft) to be funded by the contingency balance of the General Fund, which is available for this purpose.
Recommended action
Approve the ordinance to amend the Fiscal Year 2023-2024 Budget for the General Fund IT Department.